Post: Administration Assistant
Hours: 20 hours per week
Salary: £9,000 per annum
Department: GSA Students’ Association SCIO
Reporting to: General Manager
Deadline : Wednesday 15th November 2017 at 5pm
Interview : Week Commencing 20th November
Applications: admin@theartschool.co.uk

Application form PDF

Context​ ​&​ ​Rationale
The Art School is a student and artist led venue in Glasgow. We offer space and support for a wide range of artistic and musical practices, hosting gigs, clubs, films and educational
events, alongside the regular opening hours of our core social and dining facilities in the Vic Café Bar. As a non-profit charity, all proceeds made by The Art School go towards funding
student exhibitions, projects, and societies, along with contributing to our ‘Programming Fund’ for innovative and emerging artists and events. We are supported by both the Glasgow School of Art and our own commercial activities, and in turn work as a representative body for students at the GSA, advocating for their interests and welfare.

With a building comprised of several Project Spaces, a large multifunctional Assembly Hall and well-loved Vic Café Bar, our facilities offer a range of opportunities and resources: helping our communities learn and share skills in ways beyond traditional canons, classrooms and lecture theatres. We try to make everybody feel comfortable and welcome in the venue, and have an on-going and self-critical commitment to accessibility, safe(r) spaces and actively opposing all forms of discrimination.

Glasgow School of Art Students’ Association (GSASA) is recruiting an Administration Assistant to support and assist with the administration of initiatives, projects, and programming that enhance student representation, extracurricular learning and activity, and the overall student experience.

The Administration Assistant will provide administrative support to the Board of Directors, Sabbatical Offers, the SRC council and the management team. You will contribute to the long term continuation and development of the GSA Students’ Association and the myriad services it provides.

Summary​ ​of​ ​Duties
Act as receptionist and first point of contact for GSA Students’ Association:
– Providing general information and guidance for all visitors to and members of the Association.
– Referring GSA students to the appropriate support services as and when required.
– Redirecting enquiries to the relevant GSA Students’ Association staff, GSA and other affiliated organisations.

Act as secretary to the Student Representative Council and GSA Students’ Association Board Of Directors meetings:
– Ensure agendas, minutes and resulting actions are recorded to the highest standards in a timely manner.
– Ensure confidentiality is maintained in relation to material produced.

Maintain and manage, in line with GSA data protection policy, the GSA Students’ Association Membership database and SRC database.

Assist with documents relating to the GSA Students’ Association Charity Trustees.

Maintain efficient filing and document management system, prioritising environmentally friendly working methods.

Coordinate the purchase, control and stock of office stationery, print supplies and photocopier maintenance, acting as designated contact. Maintain spreadsheets of
expenses, liaising periodically with management.

Act in the best interests of the Students’ Association and uphold the values and rules of the GSA Students’ Association constitution, in line with the GSASA Mission
Statement and its charitable objectives.

Undertake staff development activity relative to the role.

Promote and encourage equal opportunities and diversity.

Maintain up to date knowledge of the GSA academic calendar, making sure key GSA Students’ Association personnel are aware of significant dates that may affect the
Association.

Relationships
Internal:​ ​Sabbatical officers, Student Engagement Coordinators, Student Representative Council, Student Representatives, GSASA Team, GSASA Board of Directors
External:​ ​GSA Staff; Student Support & Development Services, Deputy Director (Academic), Sustainability in Action Group

Person​ ​Specification

Please send completed applications to admin@theartschool.co.uk by 15th November 2017.